Crewing & Volunteers

Land Crew

Each athlete is required to have at least 2 adult land crew members, and no more than 4, to accompany them throughout the entire land portion of the race. As many of the athletes come from overseas or travel long distances to do the event and are unable to bring their own crew members (which we encourage them to do) we therefore require crew members to assist those athletes that cannot bring their own crew. Crews are assigned to a specific athlete for the duration of the entire event. The athlete is responsible for all crew expenses and will pay for the use of your personal vehicle if required. The crew is also included in all meals associated with the event from the Reception and Race Briefings to the Awards Ceremony. In addition, you will be supplied with a crew shirt as a souvenir of the event.

The commitment for the Land Crew is substantial (5 – 7 days) but is well worth the effort as this will be a volunteering experience like no other. Crews and athletes have been known to form long and lasting friendships following the event.

Working as a crew member is a great way for any athlete thinking about doing ULTRA520K CANADA in the future, to gain some great experience in planning for the event and to realize the work required by a crew. For those athletes volunteering as a crew member, who want to participate as a competitor in the future, you will receive preference in the selection process.

In addition, we will ask you to fill in a questionnaire that will help us match up potential crew members with an athlete.

Swim Escort

It is mandatory that each athlete be accompanied by one swim escort, on a non-motorized escort craft, of at least 10 feet in length. The craft must be capable of supporting two people in the event of an emergency. Recreational Inflatables or Inflatable Boats are not allowed.

If you have a kayak, canoe or paddle board and wish to escort an athlete, we can use your help. You need to contact our craft and paddler supplier (Hoodoo Adventures) who will handle the assignment of  paddlers and crafts to a specific athlete.

Kayak Supplier Contact: Hoodoo Adventures, Events Coordinator, Ph: 1 250 492 3888 or email events@hoodooadventures.ca.

The commitment from the swim escort is at least the time required for the athlete to complete the 10 KM swim (2 1/2 to 6 hours). While you are not required to be at the Pre-race briefing, it is highly encouraged so you have a chance to meet your athlete and discuss race/swim strategy as it pertains to feeding, hydration and leading/direction control. You will be required to attend the mandatory rescue meeting on the Friday afternoon prior to the race start (see Schedule of Events).

Some athletes may also want to schedule a practice session with you. This will be communicated to you by our contractor and you may plan with the athlete directly.

Volunteer Positions

With the growth in popularity of the event we are in need of volunteers in all capacities from set-up and take-down, equipment transportation, direction control & course communication, life guarding, and motorcycle escort. Volunteers can help from a few hours to all three days depending on your time and interest. Some positions require that the volunteer travel with the event in which case we include them in the meals and accommodations required as part of the event.

All volunteers are supplied with a souvenir race shirt, lunch where required and our Finish Line Party at the end of Day 3 so they can enjoy the final finish of the athletes and take part in the celebrations.

Crew and Volunteer information is available in more detail by contacting Steve Brown at 250-809-1798 or e-mailing info@ultra520kcanada.com.

In addition, we will ask you to fill in a questionnaire that will help us match you to a job that interests you.