Crewing & Volunteers

Land Crew

Each athlete is required to have at least 2 adult land crew members, and no more than 4, to accompany them throughout the entire land portion of the race. As many of the athletes come from overseas or travel long distances to do the event and are unable to bring their own crew members (which we encourage them to do) we therefore require crew members to assist those athletes that cannot bring their own crew. Crews are assigned to a specific athlete for the duration of the entire event. The athlete is responsible for all crew expenses and will pay for the use of your personal vehicle if required. The crew is also included in all meals associated with the event from the Reception and Race Briefings to the Awards Ceremony. In addition, you will be supplied with a crew shirt as a souvenir of the event.

The commitment for the Land Crew is substantial (5 – 7 days) but is well worth the effort as this will be a volunteering experience like no other. Crews and athletes have been known to form long and lasting friendships following the event.

Working as a crew member is a great way for any athlete thinking about doing ULTRA520K CANADA in the future, to gain some great experience in planning for the event and to realize the work required by a crew. For those athletes volunteering as a crew member, who want to participate as a competitor in the future, you will receive preference in the selection process.

In addition, we will ask you to fill in a questionnaire that will help us match up potential crew members with an athlete.

Swim Escort

If you are a paddler and wish to escort an athlete around the double loop course located in OK Falls, we can use your help. You need to contact our craft and paddler supplier (Hoodoo Adventures) who will handle the assignment of paddlers and crafts to a specific athlete.

Kayak Supplier Contact: Hoodoo Adventures, Events Coordinator, Ph: 1 250 492 3888 or email events@hoodooadventures.ca.

The commitment for a swim escort is at least the time required for the athlete to complete the 10 KM swim (2 1/2 to 6 hours). We also have a swim safety video on the website which you are encouraged to watch. In addition you will also receive a copy of the official Swim Manual which should be read prior to the event.

It is highly encouraged that you meet your athlete and discuss race/swim strategy as it pertains to feeding, hydration, and leading /direction control of the athlete while in the water prior to the start. You will also need to review the Schedule of Events as it pertains to the morning of the Swim start.

Some athletes may also want to schedule a practice session with you. This will be communicated to you by our supplier if required or you may arrange with your athlete if you have your own craft available.

Volunteer Positions

With the growth in popularity of the event we are in need of volunteers in all capacities from set-up and take-down, equipment transportation, direction control & course communication, life guarding, and motorcycle escort. Volunteers can help from a few hours to all three days depending on your time and interest. Some positions require that the volunteer travel with the event in which case we include them in the meals and accommodations required as part of the event.

All volunteers are supplied with a souvenir race shirt, lunch where required and our Finish Line Party at the end of Day 3 so they can enjoy the final finish of the athletes and take part in the celebrations.

Crew and Volunteer information is available in more detail by contacting Steve Brown at 250-809-1798 or e-mailing info@ultra520kcanada.com.

In addition, we will ask you to fill in a questionnaire that will help us match you to a job that interests you.